Office Manager / Administrator – Lisbon, Portugal

Office Manager / Administrator – Lisbon, Portugal – €1300-1600 / month gross

The Employee shall be responsible for the day-to-day administration and upkeep of the Company’s offices and shall perform the following duties:

1. Ensure that both Company offices are maintained in a clean, tidy, organised, and professional condition at all times.
2. Purchase and maintain adequate stock levels of office groceries, kitchen supplies, stationery, cleaning products, and other office essentials on a weekly basis, or more frequently if required.
3. Monitor inventory levels and arrange for the timely replenishment of all office supplies.
4. Liaise with the office cleaner and supervise the completion of cleaning duties in accordance with the Company’s required standards.
5. Coordinate and follow up on office maintenance, repairs, servicing, and any facility-related matters, and report any issues to Management promptly.
6. Ensure that the kitchen, meeting rooms, reception area, and all common areas remain organised, presentable, and ready for use at all times.
7. Manage incoming deliveries, mail, and courier services, where applicable.
8. Maintain accurate and organised records of office purchases, receipts, invoices, and related documentation.
9. Submit all receipts, invoices, and supporting documentation to the relevant department in a timely and accurate manner.
10. Exercise due care when handling Company property, equipment, documents, and confidential information.
11. Maintain strict confidentiality with respect to all Company information, records, documents, business activities, employees, clients, suppliers, and any other information obtained during the course of employment.
12. Attend government departments, public authorities, banks, utility providers, or other official bodies on behalf of the Company whenever required.
13. Provide general administrative support to Management, including assistance with ad hoc tasks, operational matters, and special projects as reasonably requested.
14. Report any office-related issues, deficiencies, damages, or concerns to Management and follow up as necessary to ensure that such matters are resolved promptly and effectively.
15. Perform any other reasonable office, administrative, or support duties assigned by Management from time to time in order to ensure the efficient and smooth operation of the business.